Privacy Policy

Last updated: November 27, 2024

1. Introduction

quebec.run ("we", "us", "our") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information in compliance with Quebec's Law 25 and applicable privacy laws.

2. Information We Collect

2.1 Account Information

• Email address (required)
• Name (optional)
• Profile photo (optional)

2.2 Content You Provide

• Club information (name, description, social media links)
• Event information (title, date, time, location, description)

2.3 Technical Information

• IP address (for consent audit trail)
• Browser type and version
• Device information
• Usage data (pages visited, features used)

3. How We Use Your Information

We use your information to:

• Provide and maintain the Platform
• Authenticate your account
• Display your clubs and events to other users
• Send you service-related communications
• Improve and optimize the Platform
• Comply with legal obligations

4. Legal Basis for Processing

We process your personal information based on:

• Your consent (by using the Platform)
• Contract performance (to provide services you requested)
• Legal obligations (compliance with applicable laws)
• Legitimate interests (improving and securing the Platform)

5. Data Sharing and Disclosure

We do not sell your personal information. We may share information with:

• Public Display: Club and event information you create is publicly visible
• Service Providers: Third-party services that help us operate (hosting, email delivery)
• Legal Requirements: When required by law or to protect rights and safety

6. Your Rights (Law 25 Compliance)

Under Quebec's Law 25, you have the right to:

• Access: Request access to your personal information
• Correction: Request correction of inaccurate data
• Portability: Export your data in a structured format
• Deletion: Request immediate deletion of your account and data
• Withdrawal of Consent: You may withdraw consent at any time by deleting your account

To exercise these rights, visit your Privacy Settings or contact us at maferland@quebec.run.

7. Data Retention

We retain your information:

• As long as your account is active
• As required by law for legal, accounting, or audit purposes after account deletion

8. Data Security

We implement appropriate technical and organizational measures to protect your information, including:

• Encryption of data in transit and at rest
• Regular security assessments
• Access controls and authentication
• Secure data storage with reputable providers

9. International Transfers

Your information may be stored and processed in servers located outside Quebec. We ensure adequate protections are in place for any international data transfers.

10. Children's Privacy

The Platform is not intended for users under 13 years of age. We do not knowingly collect information from children. If we discover we have collected information from a child, we will delete it promptly.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by email or prominent notice on the Platform. Continued use after changes constitutes acceptance.

12. Contact Us

For questions about this Privacy Policy or to exercise your rights, contact:

Email: maferland@quebec.run Privacy Officer: Marc-Antoine Ferland